Automatic E-Mailing Feature
(14 October 2006)
ESYPSY has a feature which allows you to send e-mails automatically:
You can send an E-Mail directly to me (Albie) from your ESYPSY program, whenever you wish. You can send me a comment or question, or even purchase credits this way. (Or you can tell me how much you like ESYPSY!).
ESYPSY will try to send me an e-mail once a month, which is a way for me to keep in contact with all my ESYPSY users, and to ensure that your version of ESYPSY is always up-to-date.
You can send INVOICES to your Debtors by E-Mail, instead of printing out and sending by snail-mail. This saves paper and postage (provided that your Debtors agree to receive invoices this way).
When you ask ESYPSY to send an e-mail to me, it provides me with the following information about your ESYPSY installation: Your Name, Address, E-Mail address, your Credit balance, your ESYPSY Version Number, and your ESYPSY Registration Code (for purchase of credits) It also provides you with a space to send me a message, or to order credits if you wish.
Note: ESYPSY finds this information in the “Registration…” Option 6 on the Main Menu.
If a month goes by without you contacting me by e-mail, ESYPSY will remind you, and ask for permission to go ahead and send me an e-mail. If you don’t want to send me an e-mail, you can always say “NO” when ESYPSY asks for permission.
At this point, I would like to assure you that I will NOT tell anyone else your e-mail address or any other details about you. I promise.
Now: How to make this feature work.
Your computer needs to have an internet connection. (Obvious, really…)
Your ESYPSY Registration file (Main Menu Option 6) needs to have two important pieces of information: Your e-mail address, and your ISP’s SMTP Server name. This is your ISP’s “Outgoing Mail” Server. (See “How to find your SMTP Server name” below)
Your computer needs to have version 2 of the WINSOCK program installed. If you have Windows 98 or later, you don’t need to do anything. If you have Windows 95, you may need to update your winsock program. (See “How to update my Winsock program” below)
Your Firewall program (if you have one) needs to be told to ALLOW ESYPSY to use the Internet for sending data. (Usually you will need to click on "Allow" when your computer asks you what to do about ESYPSY accessing the internet)
To test the Automatic e-Mailing system:
Go to Option 6 (“Registration and Purchase of Credits”) from the Main Menu, and answer “Y” for the question at the bottom: “Send Automatic E-Mail NOW?” and press <F10>
You'll need to be connected to the internet now – just open Internet Explorer and connect to the internet if you're not already connected – then click back on the ESYPSY item at the bottom of the screen to re-activate ESYPSY.
ESYPSY will give you three options – Press <Y> to go on…
Now you can write a message (Tell me how many credits you wish to buy, how much you like using ESYPSY, etc…) .. and press <F10>
Then it will try to send an e-mail to me at updates(at)esypsy(dot)co(dot)nz - It will report success or failure.
If it reports “SUCCESS”, then you don’t need to do anything – all is well, and you’ll get an e-mail from me in due course.
If it reports “FAILURE”, then you need to make sure that you’ve entered your E-Mail address and your SMTP Server information correctly in the ESYPSY Registration File, you need to be sure you're connected to the Internet, and you need to make sure that your WINSOCK program is up-to-date (if you’re using Windows 95) – see the instructions below…and then try again.
(NB: Don’t forget to DISCONNECT – by RIGHT-clicking the network icon in the system tray on the right hand bottom corner of your screen, and clicking <Disconnect>. Otherwise your computer will stay on-line until you turn your computer off!!)
How to find your SMTP Server’s name:
You can send an e-mail to your ISP helpdesk (or ring them) to ask the name of their SMTP server. The name will be something like: smtp.paradise.net.nz
Or, you could check in your e-mail program to find the SMTP server name
Here’s how you’d do it with Outlook Express:
Start the Outlook Express program
Click <Tools> - <Accounts> - <Mail>
Select the account which has “Default” next to it, and click <Properties>
Select the <Servers> tab, and look for “Outgoing Mail”.
Write down the name of the server in this field (It will look something like: smtp.xtra.co.nz or mail.actrix.co.nz etc.)
Now go back to ESYPSY Main Menu Option 6: “Registration…” and fill in the name of the SMTP server in the correct place. Don’t forget to press <F10> to save the details.
How to Update your WINSOCK program: (You only need to do this if you're running an old version of Windows 95!)
First you should find out if you need to update it. (Windows 95 only!)
Use the Windows Explorer program to find your way to the C:\WINDOWS folder, then look for a file called WINSOCK.DLL. RIGHT-CLICK this file, and click <Properties> - <Version>. If the version is 4.10.1656 or some larger number, you’re ok. If the version is 4.00.1111, or some other number LESS than 4.10.1656, then you need to update.
If you think you need to update your Winsock, please send me an e-mail at updates(at)esypsy(dot)co(dot)nz, and tell me that you need the “Winsock Upgrade” program. I’ll send you a copy. It’s free. And I’ll tell you how to install it.